Role Description:
Kubik Maltbie is looking for an AV Project Manager who will be tasked with keeping our portion of contractual work on schedule, within scope, and on budget through the project’s lifecycle. Acting as our liaison between the client teams and Kubik Maltbie’s other departments, you will work alongside our AV Project Coordinator and will support our AV Engineers project progress, managing anywhere from one to three AV projects at any given time.
This role may have frequent periods of fast-paced work with levels of ambiguity. It calls for sound judgment, creative problem solving and the ability to balance the needs of clients, designers, general contractors, trades and our own engineering team.
Required travel may include project kick-off meetings, site surveys, milestone meetings, client reviews, installation check-ins, and system turnover.
Key Results Areas:
- Schedule Management: AV milestones built into the master schedule and kept current through every phase.
- Scope Management: Every AV task has an owner, a due date and a measurable percentage of completion.
- Budget Management: Tracking equipment, labor, subcontractor, and project expense costs against our contracted cost with changes documented and priced accordingly.
Responsibilities:
Design and Engineering Workflow
- Manage AV system development through the different project phases.
- Sit in on Kick-off and Page Turns meeting to help identify AV scope, risks, gaps, etc. Submitting RFIs as needed.
- Manage AV submittals via Procore and ensure project folder structure stays organized and up to date.
- Track project deliverables by owner, due dates, status and revision; run the pre-submittal QA checklist before each package goes out; and manage revise-and-resubmit cycles through Procore.
- Understand the project’s AV master workbook as the single source of truth for each project, detailing equipment by exhibit, engineering status, system updates, etc. Review the workbook against the project Estimate Sheet for discrepancies and cost implications.
- Coordinate building infrastructure needs: communicate AV facility impact (power, data, conduit and cable pathways, blocking, rack space and heat loads) to the architect, general contractor, electrical and IT trades.
- Assist with pre-installation system testing ensuring results are documented correctly.
Installation and Commissioning
- Work with project coordinator in preparing shipping manifests and coordinating delivery to site, aligned with installation phases and site readiness.
- Map out installation by phase and gallery, identifying any schedule risks and outside dependencies.
- Work with Site Supervisor to direct and communicate with the AV installation crews and subcontractors for onsite actions; ensure installation progress reports are completed and share with the appropriate teams.
- Work closely with our Media Partners during the commissioning phase to ensure all needs are met.
Scheduling and Reporting
- Assist in building and maintaining the AV project schedules integrating AV milestones into the exhibit teams’ master schedules.
- Forecast staffing needs across concurrent projects.
- Keep cost tracking current and produce progress reports for internal review.
Financial Oversight
- Approve supplier and subcontractor invoices against equipment received and work completed.
- Identify and track all budgetary impacts and process change orders as required.
- Protect Kubik Maltbie’s financial and contractual position throughout the project.
Qualifications:
- 3–5 years of experience managing AV integration projects, ideally within the museums, exhibitions, and themed entertainment verticals.
- Ability to read system drawings and technical documents including but not limited to architectural, electrical, construction, and AV.
- Firm understanding of AV systems: projection, displays, videowalls, touchscreens, media players, audio, control systems and AV-over-IP networking.
- Strong Excel skills (structured workbooks, status tracking, dashboards) and working knowledge of Microsoft Project and Word. Familiarity with Procore or a similar construction management platform is a plus.
- AVIXA CTS certification preferred; PMP a plus.
- Strong organizational skills and attention to detail, and the ability to work under pressure and meet tight deadlines.
- Ability to build cooperative working relationships at all levels, from installers to clients.
- Willingness to travel to project sites, including extended installation and commissioning periods.
Critical Skills:
- Communication
- Integrity
- Tolerance of Ambiguity
- Planning and Organizing
- Attention to Detail
- Technical Judgment
Benefits:
- 401(k) with company match; health, dental and vision insurance; and paid time off.